dController Human Capital Manager is designed to meet the varied payroll, pension and personnel management needs of organisations in Nigeria. It allows users full control over payroll and personnel administration. The system is divided into three modules as specified below. The first version of dController Human Capital Manager was released in 1985
Analyse reasons for leaving employment
Keeps record of reinstatement of employee or termination be rescinded or individual re-employed after a break in service
Trigger notifications, which pass termination data to other relevant departments or sections. Event triggers are end-user definable.
Automatic generation of letters upon completion of the termination process, entailing (a) the creation of an appropriate letter of termination, and (b) automatic notification to the appropriate manager that the termination has been completed.
Automatically send a reminder to payroll operators to check for and recover monies on termination of employment.
Prompt to notify operators of employees who are reaching voluntary/statutory retirement age and generate appropriate letters.
Maintain a list of all training courses an employee has attended.
Record mandatory training course attendance and qualification requirements
Maintain a schedule of training courses, their organizers, date, fees and time for the whole year for which staff have indicated interest.
Provide facilities for on-line course solution forms and the facility to process the solution automatically
Look up what courses are happening on a specified date.
Automatic generation of certificates of attendance / attainment
Records delegate attendance
Maintain a list of approved training providers by training type.
Setup a training calendar for each year
Tracks receipt of delegate travel /attendance expenses.
Record non-attendees - reason for absence and length of notice given
Record delegate evaluation forms and the contents thereof to generate reports on the satisfaction of delegates with trainer, course meeting its objectives etc.
Identify and analyse training needs (including any gaps) at individual and organisational level.
Individuls evaluation of the effectiveness of training once back at work/supervision against the course objectives and job performance with the ability to feed back further needs is provided
Monitor planned and actual expenditure against courses.
Provide a career path per employee or position within the organization.
Provide a skill set required to attain each position
Predefine and link a job description, skills requirements, etc for each job position.
Assign appropriate skills to each employee, which can later be used to match prerequisite.
Provide a leave roaster through which employees’ leave can be scheduled on a yearly basis
Keeps accurate record of employees leave due and taken on yearly basis. This includes annual, sick, examination and casual leaves, etc.
Produces leave balance for each employee yearly and option to forfeit balance, rollover to the following year or convert to cash.
Provide leave approval process at various levels and generate leave letters.
Provide facility to report and investigate absence
Enable the storing and easy retrieval of sickness absence history.
Self-service facilities such as requesting, authorising and recording of annual leave are provided.
Maintain the appraisal records of each employee, including supervisory and staff remarks, and action plans.
Maintain comprehensive detail of job description by post
Allow for automatic promotion of all staff due for promotions to next grade level and step as a direct result of the appraisal.
User definition of evaluation and promotion criteria
Short-list employees for promotion
Facility to simulate financial implications of promotions
Promotion History tracking
Self service facilities such that supervisor/manager can evaluate the staff under him; the subordinate staff making their comments; and higher level manager making their comments online
Allow automatic salary increments where applicable as a direct result of the appraisal.
Employee self assessment facility is provided
Accommodate the setting up of unlimited number of pay items.
Execute the calculation and payment of overtime, attendance and other allowances and honoraria.
Perform the calculation and payment of expenses, travel, subsistence and employee benefits and statutory documentation.
Make payments at prescribed frequencies including fortnightly, weekly and monthly.
Make payments by the due date, direct to a specified bank account, by cash, or by cheque.
Provide facility for staff exits, suspension, reinstatement with capabilities to take care of effective dates and arrears generation etc
Calculate tax for all employees based on taxable pay information provided with a flexible and self adjustable tax band table
Automatic generation of tax-free pay, based on Nigeria Tax Laws
User definable tax band
Computation of Payroll on a weekly, bi-monthly or monthly basis, with appropriate checklist to verify accuracy of data entry and computation, as well as provision for payroll reversal in case of errors in computation, as many times as possible within a payroll run.
Permit salary computation on pro-rata (i.e. for staff joining during the month) and on full month basis.
Permit on-line entry of personnel data and its validation
Provide for year-end processing, including automatic archiving of prior year details, clearing-down of annual accumulators and preservation of reducing-balance or other accumulated balances.
Provide bulk-update functionality for periodic data management tasks.
Provide facility for mass adjustment and generation of Related Values
Trace a transaction through all processing steps providing step identification and value output
Extract log entries of a transaction and trace its disposition through the system
Have on-line enquiries logged to an audit trail
|Employee & Manager Self Service
dController HCM Self Service gives users immediate and safe online access to their payroll, HR and benefits/pension information.
The web service version of dController HCM System is a hybrid of the Windows version and the Web version. In this version the user interface and programs are stored on the company's server or on a single PC and the database is stored on a secure remote web server. The system retrieves the data from the database via the internet and processes it on the company's local machine. This version provides you with the processing speed of the windows version and some of the flexibility of the web version.